Adherence by a company to this secretarial standard is mandatory, as. The secretarial standard on general meetings ss2, formulated by the secretarial standards board ssb of the institute of company secretaries of india icsi and issued by the council of the icsi, has been approved by the central government. Revised secretarial standard on general meetings icsi. Key changes clarification new requirement under secretarial standard 2 ss2 on general meetings notice, postal ballot etc. Agenda of extraordinary general meeting is prepared on almost the same lines as agenda of annual general. Select the best time of day you may not have too many options when scheduling a meeting. The objective of ss2 is to ensure good corporate governance and better accountability towards shareholders in all general meetings. Is the observance of secretarial standards issued by icsi mandatory.
Rule 10 of the companies appointment and remuneration of managerial personnel. The content analysis on the annual reports and websites of the. Adherence by a company to this secretarial standard is mandatory, as per the. An investors guide to shareholder meetings in india cfa institute.
Final guidance note on meeting of the board of directors by icsi 1. Secretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10th april, 2015 and were published in the gazette of indiaextraordinary part iii section 4 on 23rd april, 2015 vide icsi notification no. Rules relating to board meetings and general meetings of issuers1 introduction directors or trustees are responsible, collectively and individually, for ensuring that listed issuers comply with the exchanges rules relating to their oard meetings and general. This writeup analyses the provisions of secretarial standard on general meetings ss2. The institute of company secretaries of india has issued a revised version of ss2 secretarial standard on general meetings ss2. Secretarial standard on meetings of the board of directors the following is the text of the secretarial standard 1 s s1 on meetings of the board of directors, issued by the council of the institute of company secretaries of india and approved by the central government. The course content includes the following broad areas of emphasis. A company if has been merged or amalgamated with any other company, under a scheme of. Duty of secretary at statutory and annual general meeting.
Revised exposure drafts of secretarial standards with respect to general and board meetings for public comments. The principles enunciated in this standard for general meetings of members. In particular it does not cover the myriad of steps. Promoters and insiders of companies are regularly exposed to price sensitive information psi, thereby favourably positioning them to cushion a bear run especially in turbulent times where capital markets have hit rock bottom. Standards on meetings of the board of directors ss1 and general meetings s s2.
You will hold a strategic position in the organisation, providing corporate governance and company secretarial support to the board and executive and ensuring high quality standards. General committee may grant permission to a member of the public to ask a question of general committee, with the following provisions. Where, under a scheme of arrangement, a company has been merged. The role of the company secretary in conducting an. There are some alterations made in the revised ss2 in comparison to former ss2. Guidance note on meetings of the board of directors 1 the secretarial standard on meetings of the board of directors ss1,formulated by the secretarial standards board of the institute of company secretaries of india icsi and issued by the council of the icsi, has been approved by the central government. Icsi clarifies on applicability of secretarial standards on meetings. Secretarial standard 2 general meeting indiafilings. Performs clerical and secretarial tasks for assigned project staff. I continue my study of these secretarial standards. Ss1 secretarial standard on meetings of the board of directors, and ss2 secretarial standard on general meetings. These mandatory standards are issued by the institute of company secretaries of india icsi, as per the provisions set under the section 11810 of the companies act, 20, and approved by.
General meetings procedures 1 rationale these procedures are designed to assist members to ensure that all general meetings of u3aact inc are legally convened and conducted according to the associations rules. General meeting legal definition of general meeting. Following is the text of the secretarial standard2 ss2 on general. Bss2 icsb institute of chartered secretaries of bangladesh. You can delve into the details for the decisionmeetings without boring the people who dont need to be there. Employees in this classification receive direct to general supervision within a framework of standard policies and procedures. Major amendment in secretarial standard 2 on general meeting. Thus general meetings of companies which are held latest by september,30, 2017 shall be governed by the. Due to the stringent enforcement of the companies act, companies are now required to handle their business administration and statutory responsibilities with integrity and honesty. This module covers the governance standards as issued. Do you have experience as a governance professional in the notforprofit sector. The meetings have to be properly convened with due notice having been given. Following is the text of the secretarial standard2 ss2 on general meetings, issued by the council of the institute of company secretaries of india and approved by the central government.
Aa degree or equivalent, 4 or more years of clerical. Introduction the secretarial standard on general meeting ss2 as approved by the central government has been issued by the institute of company secretaries of india icsi under the provisions of section 11810 and explanation under section 2051 of the companies act, 20 the act, vide icsi notification no. Revised secretarial standards on meetings of the board of. Read this article to learn about the duty of secretary at statutory and annual general meeting. Performs a variety of highly specialized and confidential secretarial and administrative support duties in support of an orga nizational. General informationpurpose the committee assistant performs general administrative and secretarial duties related to the operation and work flow in the office of a chairman of a senate standing or select committee. Secretarys certificate of resolutions wds merger sub.
The question must pertain to a specific item on the current agenda and the speaker will state which item the question is related to. Thereafter the general meeting will be held annually within. Help with contacting speakers, meeting registration, food set upall needed to create engaging, meaningful meetings, which are held every other month. Secretarial standards on meetings of the board of directors ss1 and secretarial standards on general meetings ss2 as approved by the central government on april 10, 2015, have been issued by the institute of company secretaries of india icsi vide icsi notification no. Adherence by a company to this secretarial standard is mandatory, as per the provisions of the companies act, 20. Secretarial standard 2 introduction the ministry of corporate affairs notified secretarial standard 2 ss2 on april 23, 2015 which came into effect from july 1, 2015. Revised secretarial standard 2 on general meetings an. Another type of meeting conducted for all schemes of arrangement mergers, acquisitions.
Secretarial standard has been applicable on companies from 1 st july, 2015. Route map of the agm venue, pursuant to the secretarial standard on general meetings, is also annexed. A person asking a question shall limit any background explanation to. Committee assistant job description nevada legislature. Governance standards part i institute of certified secretaries. General meetings we need people to take care of small duties at our general meetings a popular community builder and a great way to connect with others struggling with mental health issues. Notice is hereby given that the extra ordinary general meeting of the members of. Provides complex secretarial and technical support for compliance with state, federal and regional. Scope and functions of the secretarial standards board. Attached hereto is a true, correct, and complete copy ofthe resolutions thatwere.
This paper provides empirical evidence on the disclosure of the annual general meetings agm of public listed companies in malaysia. This standard prescribes a set of principles for convening and conducting general meetings and matters related thereto. The central government has approved the same under section 11810 of the companies act, 20 the act. Meetings of the board of directors ssl and general meetings ss2 revised by the icsi and approved by the central governmentsecretarial standards on meetings of the board of directors ss1 and general meetings ss2 were approved by the central government under section 11810 of the companies act, 20 on 10 th april, 2015 and were. Where, under a scheme of arrangement, a company has been merged or. Adherence to this secretarial standard is mandatory in accordance with section 11810 of the companies act, 20. Comments solicited on revised exposure drafts of secretarial standards w. A set of clauses for convening and conducting general meetings and.
Adherence by a company to this secretarial standard is mandatory, as per the provisions of the companies act. What are the duties of a secretary in connection with the. This job class exercises responsibility for providing general. However, if, due to subsequent changes in the act, a particular standard or any part thereof becomes inconsistent with the act, the provisions of the act shall prevail. By virtue of the above provision, the institute of companies secretaries of india icsi has issued two secretarial standards, namely. Washington state university sample job duties page 1 of 4 position title employee type cscivil service titletitle code secretary senior100t pay rate m pay range 33 functiongeneral scope perform complex secretarial duties such as independently planning, organizing and prioritizing work, monitoring and evaluating budgets. General meetings may be ordinary or extraordinary in nature, in accordance with the terms in the law and article 18 of the bylaws. Secretarys certificate of resolutions wds merger sub the undersigned, the duly elected orappointed secretary ofwds mergersub the company, a washington corporation, hereby certifies on behalf ofthe company as follows. Revised secretarial standard on general meetings ss2. Secretarial standard on general meetings following is the text of the secretarial standard2 ss2 on general meetings, issued by the council of the institute of company secretaries of india and approved by the central government. In this post, i will discuss secretarial standards related to maintenance of minutes under ss 1 and ss 2. For public listed companies, the date and venue of the agm, dividend to be paid, notice of closure of register of members and transfer books are to be communicated to the nigerian stock exchange nse for approval. Duties of the general meeting the duties of the general meeting are. Adherence by a company to this secretarial standard is mandatory, as per the provisionsofthecompaniesact,20.
Secretarial standard 2 is aimed at helping companies implement the provisions of the companies act, 20 when conducting board meetings, general meetings and annual general meetings. Decoding secretarial standards maintenance of minutes. Sebi circulars under lodr and sast regulations the. Pdf disclosure on annual general meetings by malaysian. In addition to the above, all insurers shall disclose the following in the directors report. Section 11810 of the companies act, 20 mandates the observance of secretarial standards on general and board meetings specified by the institute of company secretaries of india and approved by the central government. The revised secretarial standard in substitution of the earlier version which was mandated for application from july, 1, 2015 has been released by the icsi after due approval of the central govt. After elaborate deliberations, the institute of company secretaries of india icsi has prepared these standards, which have been approved by the corporate affairs ministry. Notice shall also be given to the secretarial auditor, to debenture trustees, if any, and, wherever applicable or so required, to other specified persons. If the articles provide for a quorum, that requirement has to be met before business can be. The secretarial standard2 ss2 on general meetings, has been revised and which is issued by the council of the icsi and approved by the central government shall be effective from 1 st october 2017. Secretarial standard on general meetings following is the text of the secretarial standard 2 ss2 on general meetings, issued by the council of the institute of company secretaries of india and approved by the central government.
Note on revised ss2 secretarial standard on general meetings. Final guidance note on meeting of the board of directors. Obligations of a company secretary for annual general meeting in public listed companies. Board meetings under secretarial standard and company law. Insurers shall ensure compliance with the provisions of the companies act, 20 and the secretarial standards issued by the icsi from time to time as regards conduct of the meetings of the board of directors and their committees. What is secretarial standard ss2 on general meeting. Followingisthetextofthesecretarialstandard2ss2on generalmeetings, issued by the council of the institute of company secretaries of india and approved by the central government. Annual general meetings 02 introduction this note is intended as high level guidance to assist a company secretary in supporting the chairman at the companys annual general meeting agm itself. Every company shall keep minutes of all general meetings, board and committee meetings in a minutes book. Annual general meetings guidance for company secretaries. Secretarial standard on general meetings corporate law.